Stores Needing More Cash Procedure

Cash on Hand continues to be an issue due to the current uptick in Credit Card transactions. We wanted to make sure that all the stores are on the same system to ensure we can follow the cash and account for the transfers accurately. We expect the DM's to be all over this if a store is having issues and working with them to follow the proper procedures. We only sent this to the DM/DO and we are counting on you to communicate this will the teams that need it. If you have any questions, please let us know.

There are only 3 options if the store is out of cash.

Raise the Till above-set amount temporarily
Transfer Cash from another store
Request a one time Cash infusion from Loomis

Raising the Till Procedures - The store can raise there current till above the current set amount in efforts to have enough cash for the weekend. If the store is doing this, they should be Store should raising and lower the till daily to keep an accurate count on the till. EVERY night the store should enter the exact amount of the till into PULSE. If the store only has $200 in the store, then the Ending till in PULSE would say $200. DM's will need to do a routine physical count of the cash; it is recommended at least once a period.

Example - If your till started at $500 and tonight you need to lower it to $450, you would enter $50 under lower Till, and it would change the Ending Till at the bottom to $450.

Transferring Cash between Store Procedures- DM Must give the stores involved permission to complete these Cash Transfers on a routine basis. It should NEVER be a surprise for the DM's or Amy.

Both stores MUST enter the Transactions in PULSE. See the notes below.
Both stores would be using the Above Raising the Till Procedures daily.
Stores giving the money will need to complete the Cash Transfer Form in Zenput. Once this form has been completed, the receiving store will have a TASK to complete, showing they accepted the money.
DM 's, when completing Monday Paperwork need to verify that both stores match with the amounts on ALL Transactions.

Store Giving the Money

Must complete the Cash Transfer Form in Zenput and enter the Transaction in PULSE

Account Code: Cash Mgr. Adj.

Transaction Type: Cash Paid out

Invoice #: Store # you are giving money to

Description: Giving Money

Store Getting MoneyInfused

Needs to raise and lower till nightly with the exact amount and enter the Transaction in PULSE every time they pick up the money.

Account Code: Cash Mgr. Adj.

Transaction Type: Money received

Invoice #: Store # of the store that gave you money

Description: Received Money

One Time Loomis Infusion of CASH on your Biweekly Pick Up Day- These requests must be sent to Amy at least 2 Business days before your Loomis Pick-Up date. Make sure you include the following information in that email.

Date of your Next Pick up from Loomis
Amount of Cash needed
# of 1's, 5's, 10's, etc.

When Loomis Delivers the CASH, It MUST be entered into PULSE.

The store needs to raise and lower till nightly with the exact amount and enter the Transaction in PULSE every time they have the money delivered.

Account Code: Loomis Change (9001)

Transaction Type: Money Received

Invoice #: Loomis

Description: Change Order

**** Money should be delivered on the same day they get pick-ups; if this is not happening, please notify Amy. ******